CapEx request forms
Flexible CapEx request forms
Eliminate spreadsheets and manual routing by creating powerful CapEx and OpEx request templates.
Smart forms
Show or hide CapEx request form sections, lock fields, pre-fill data and set mandatory fields, all based on conditional rules.
Integrated sanity checks/rules
Highlight invalid fields and automatically validate data on input/submission to ensure approvers have the correct information to make their decisions.
Currency conversion
All figures are shown in your local currency and global currency.
Multi-lingual
Automatic multi-lingual translation of capital expenditure approval form templates and user interfaces.
Add attachments
Add attachments of any format (XLS, JPG, DOC etc.) to support the capital expenditure approval request.
Printable PDF
Generate printable PDFs of the submitted capital expenditure request form, including attachments.
Save for later
Users can save partially completed CapEx investment request forms and submit them later when further information is available.
Form locking
Once submitted, the capital expenditure request and justification form will be locked down with users no longer able to edit or modify the data.
Supplier quotations
Add quotes from potential suppliers. Enter supplier name, amount, notes, and reason for choosing supplier. Add additional rows as necessary (e.g., mandatory for three quotes).
Emergency CapEx
Allow users the option to submit an emergency CapEx request and receive an urgent response through a modified approval flow.
Display real-time financial data
Show the current CapEx budget position by business unit and category, showing the amount approved/available for the current period.
Highlight to the initiator/approver if the requested amount exceeds the remaining CapEx budget.
Predicted authorisation path
Show the estimated approval steps dependent on the business unit, asset category, amount or any other fields and rules.
Comment log
Enable authorised users to add time-stamped notes to a CapEx approval form. These Q&As and comments are visible to executives later in the approval chain.
CapEx dashboards and reporting
User interfaces
Configurable web portals are tailored to a user’s role and provide the tools they need to complete their tasks (initiate CapEx process, task management, view real-time data, search archived requests, system administration etc.).
Configurable dashboards
Task lists, tabular data and chart/graph widgets can be configured and combined to display data for real-time analytics and KPI monitoring.
On-demand reporting
View/download your customisable CapEx report e.g., capital spend by region, country, cluster, division, business unit, category etc.
Scheduled reporting
Schedule reports for automatic distribution to colleagues, ensuring everyone is up to date.
Export data
Export data to pre-defined Excel templates for onward manipulation and reporting by users or integrate with other line-of-business (LOB) applications.
Real-time tracking
The dashboards provide management with real-time CapEx approval tracking and visibility into how in-flight processes are running. This means they can easily spot bottlenecks in your capital expenditure approval process and intervene if needed.
Chris Broe
Group CIO
Rentokil Initial
Aung Kyaw Moe
Vice President, Global IT Infrastructure & Cybersecurity
Millennium Hotels and Resorts
Professional services
Our professional services team are here to make your implementation as smooth as possible.
While the platform is incredibly intuitive, we know that many clients do not always have the time or resources to build the solution themselves.
At ePC, we have a team of experts available to support you with requirements gathering, demonstrations, Proof of Concept (PoC), Statement of Work (SOW), system development, externally accessible prototypes, testing/user acceptance testing (UAT), and training/support.
Whether you prefer to build the system internally or need our professional services team to deliver a customised solution, we can help you automate CapEx workflows – without lengthy development cycles.
I would like to extend my sincere gratitude to you and your team for your dedication, due diligence, professional insights, and relentless efforts in making this project a smooth and successful endeavour. Your commitment and expertise have been truly invaluable
As an IT support group, we offer our business colleagues choices. The decision to select Process Director/Cloud Edition was made by the Divisional CFO, as the prototype of the CapEx process worked to his satisfaction. From an IT perspective, we were also genuinely pleased with the pilot
We love the simplicity of the system. The actual form has not changed much. You now complete it online. It still captures all the same information. Crucially, the quality of submitted requests has improved as certain fields are auto-filled, calculated automatically or contain rules such as a mandatory field or display a warning if certain conditions are not met. We’ve made the process tighter and more consistent
I have been really impressed by the speed with which this capability has been developed and how flexible it has been to meet our requirements
Great working with you and would definitely recommend ePC going forward, which is a credit to your technical knowledge, customer service and patience
4.7 / 5
16 reviews
4.5 / 5
40 reviews
4.7 / 5
29 reviews
