Manual process
Requests can be submitted in various formats, often containing typographical errors, invalid formulas, and incomplete or incorrect information.
An inefficient approval process due to manual routing and rework leads to extended cycle times, bottlenecks, and missed opportunities.
A lack of visibility hampers the ability to monitor the status of a request and track progress, resulting in wasted time chasing updates.
Inconsistent documentation, limited accountability, and failure to adhere to policy can result in inadequate version control, unauthorised access, and poorly informed decision-making.
Administrators spend a significant amount of time rekeying, reformatting, and manipulating data to produce financial reports (which quickly become outdated as they are based on a point in time, not real-time).
Manual processes lack oversight, posing a risk of budget overspending, increased costs, and missed targets.
eCapEx
Electronic forms replace Excel with built-in logic and real-time data validation to capture accurate data and instantly submit completed requests/business cases.
Accelerate approvals with automated routing that aligns with your authority matrix, along with notifications triggered by due dates and periods of inactivity.
Increase transparency and tracking of individual projects and the entire CapEx portfolio through a centralised, web-based platform that provides a single source of truth.
Standardised business cases, formalised procedures, rules-based approvals, audit trails, and role-based access controls ensure process compliance across business units, departments, and geographies, thereby minimising the risk of fines and penalties.
Automatic or scheduled data exports to pre-defined Excel templates or directly integrate with line-of-business (LOB) or business intelligence (BI) applications.
eCapEx seemlessly links requests to uploaded budgets, tracks actuals against forecasts, detects overspending, and monitors cash flow and expenditure forecasts to provide a comprehensive view of financial performance. The platform effortlessly integrates with ERP and accounting software.
Features and functionality
Submit new ideas for capital investment for early consent before submitting a full request.
Evaluate the return on investment (ROI), payback period, net present value (NPV), and internal rate of return (IRR) of each potential project and prioritise them according to their urgency, impact, feasibility, and ROI.
Create and collaborate on CapEx budgets for the next financial year; import and assign them to business units and asset categories.
Set up your Delegation of Authority (DOA) matrix and internal governance procedures such as approval limit setting, escalation procedures, and total spend authorisations.
More than a simple list of names or roles and responsibilities, the delegated authority matrix is multi-dimensional and based on regions, asset categories, affected departments, remaining budget levels and other factors unique to your business.
A comprehensive DOA is crucial to the smooth running of your organisation, leading to streamlined approval processes and faster decision-making.
Submit request forms with configurable tabs such as current position, description of expenditure, justification, cost, and history.
Consistent forms with real-time financial data, multi-lingual translation, local currency conversion, attachments, and comment logs.
Integrated sanity checks and dynamic fields mean only accurate information is entered on the form and submitted for approval.
Automatically route the capital expenditure requests upon submission through an approval, rejection, and clarification workflow to ensure approvals are obtained for each type of request.
Dynamic routing based on the initiator’s role, the amount, the type of purchase and the approver’s spending limits.
Reduced workload for approvers by using eMail notifications and timed reminders/escalations based on inactivity and due dates.
eCapEx is web-based and accessed through intuitive web workspaces.
Each workspace is tailored to a user’s role and provides them with the tools they need to complete their tasks (initiate capital projects, manage tasks, search archived requests, system administration etc.).
Configurable widgets containing tabular data, charts, and graphs display unified data in a real-time dashboard.
On-demand/scheduled reporting available e.g., track expenditure against budget, and identify capital spending by region, country, cluster, division, business unit, category etc.
Export data to pre-defined Excel templates for onward manipulation and reporting by users or integrate with other line-of-business (LOB) applications.
Conduct a post-investment review to evaluate the project and show ROI.
Add the findings to the original CapEx investment request with information instantly available.
4.7 / 5
16 reviews
4.7 / 5
29 reviews
4.5 / 5
40 reviews