Automate hotel CapEx approval and back office workflows
eCapEx automates the hotel CapEx lifecycle – from planning and budgeting to approval, tracking and post-investment review.
Whether managing five properties or a global estate, hotel owner/operators can improve governance, accelerate approvals, and maximise return on capital investments with eCapEx.
Additionally, the technology behind eCapEx can be quickly deployed to other hotel back office workflows.
Features and functionality
For the hotel industry, efficient management of capital expenditures is crucial for increasing operational efficiency, retaining competitive advantage, and improving guest satisfaction. However, capital expenditure management is challenging, especially if your approval process is still paper based.
Whether it’s upgrading the hotel lobby or refurbishing kitchen facilities, managing the associated budgets, supplier quotes, business cases, vendor contracts, invoices, and tracking approved proposals manually on paper is inefficient and lacks visibility.
Solutions like eCapEx help capital-intensive industries such as hospitality automate the full CapEx lifecycle – including budgeting, prioritisation, approvals, and post-investment reviews.
- CapEx planning
- CapEx budgeting
- CapEx requests
- CapEx approval
- CapEx management and reporting
- CapEx post-investment review
Early collaboration with colleagues to identify CapEx needs and submit new ideas/wish list proposals for early consent.
Prioritise projects based on strategic alignment, risk profile, or financial metrics.
Create/import and collaborate on budgets based on your prioritised list of projects.
Import budgets at the beginning of the financial year, assign them to business units and asset categories, and then adjust, claw back, assign (and reassign) throughout the year.
Submit requests electronically with built-in logic and real-time data validation to ensure they are consistently evaluated and aligned with corporate strategy.
Effortlessly assign capital expenditure requests to budgets or predefined projects.
Automatically route capital expenditure requests through an approval, rejection, and clarification workflow.
Send notifications as each step starts and periodic reminders when necessary.
Manage your entire CapEx portfolio in a single platform, eliminating data siloes across the organisation.
Get real-time visibility of project status and budget consumption.
Once an initiator raises a request, they have complete visibility over where it is, who it is with, and how long it has been with them. The initiator can, if necessary, nudge the right person because they know who has it.
Automatically initiate PIRs at defined intervals.
A simple follow-up could ask a user to confirm the request was completed, along with the completion date, final costs, and details.
However, a more detailed PIR could include original objectives/forecasts, actual outcomes, and lessons learned.
Millennium Hotels and Resorts is a global hospitality brand with a diverse collection of hotels across four continents and 80 destinations.
Using eCapEx, Millennium Hotels and Resorts automated a complex CapEx approval workflow involving up to 28 approval steps across its international portfolio of 100+ hotels.
The success of the initial implementation led to additional process automation projects across the organisation.
Aman Hotels
Aman Hotels is one of the world’s most pioneering lifestyle brands.
The company, with 35 hotels, resorts, and residence developments in 20 countries, have automated their worldwide request for approval (RFA) and CapEx approval process with eCapEx.
Read real eCapEx reviews from G2, the world’s largest and most trusted data source for B2B software.
“What I like best about eCapEx is how it streamlines the capital expenditure approval process, making planning, approvals, and tracking much more efficient and transparent.”
“eCapEx improves visibility [of] approvals, budgets, and spending, reducing the need for manual tracking and follow-ups.”
Verified User in Consumer Services
Mid-Market (51-1000 emp.)
“I like it because this tool is simple, intuitive and flexible.”
Alex V.
Financial analyst
Enterprise (> 1000 employees)
Already a customer? Write a review on G2.