Automate hotel CapEx approval and back office workflows
eCapEx automates hotel CapEx approval by integrating requests, approval workflows, budget management, dashboards and reporting in one platform.
Whether managing five properties or a global estate, hotel owner/operators can improve governance, accelerate approvals, and maximise return on capital investments with eCapEx.
Additionally, the technology behind eCapEx can be quickly deployed to other hotel back office workflows.
Features and functionality
For the hotel industry, efficient management of capital expenditures is crucial for increasing operational efficiency, retaining competitive advantage, and improving guest satisfaction. However, capital expenditure management is challenging, especially if your approval process is still paper based.
Whether it’s upgrading the hotel lobby or refurbishing kitchen facilities, managing the associated budgets, supplier quotes, business cases, vendor contracts, invoices, and tracking approved proposals manually on paper is inefficient and lacks visibility.
Developed by ePartner Consulting Ltd, eCapEx is a capital expenditure approval software that brings CapEx requests, approval workflows, budget management, dashboards and reporting together in one integrated platform.
This core CapEx functionality can be extended with additional capabilities for capital planning, forecasting and post-investment review, giving organisations the flexibility to build the CapEx management solution they need.
- CapEx planning
- CapEx budgeting
- CapEx requests
- CapEx approval
- CapEx management and reporting
- CapEx post-investment review
Early collaboration with colleagues to identify CapEx needs and submit new ideas/wish list proposals for early consent.
Prioritise projects based on strategic alignment, risk, or financial metrics.
Create or import period budgets and allocate them to business units, asset categories, etc.
Adjust, claw back, assign, and reassign budgets throughout the year.
Replace paper forms, spreadsheets and email-based requests with electronic CapEx requests.
Assign requests to budgets or projects.
Automatically route capital expenditure requests through an approval, rejection, and clarification workflow.
Send notifications as each step starts and periodic reminders when necessary.
Manage your entire CapEx portfolio in a single platform.
Get real-time visibility of project status, budget position, cycle times, etc.
Export data or schedule an automated report to be sent to colleagues at specific intervals.
Automatically initiate PIRs at defined intervals to ensure every investment delivers measurable value.
Millennium Hotels and Resorts is a global hospitality brand with a diverse collection of hotels across four continents and 80 destinations.
Using eCapEx, Millennium Hotels and Resorts automated a complex CapEx approval workflow involving up to 28 approval steps across its international portfolio of 100+ hotels.
The success of the initial implementation led to additional process automation projects across the organisation.
Read real eCapEx reviews from G2, the world’s largest and most trusted data source for B2B software.
“What I like best about eCapEx is how it streamlines the capital expenditure approval process, making planning, approvals, and tracking much more efficient and transparent.”
“eCapEx improves visibility [of] approvals, budgets, and spending, reducing the need for manual tracking and follow-ups.”
Verified User in Consumer Services
Mid-Market (51-1000 emp.)
“I like it because this tool is simple, intuitive and flexible.”
Alex V.
Financial analyst
Enterprise (> 1000 employees)
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