Automate hotel CapEx approval and back office workflows

For hotel owners and operators, eCapEx is an end-to-end solution for managing hotel CapEx, from prioritising capital projects and setting budgets to request submission/approval and post-investment review.

Additionally, the technology behind eCapEx can be quickly deployed to other hotel back office workflows.

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Hotel CapEx automation

Capital expenditure involves spending money (usually a percentage of gross revenue) on acquiring or improving fixed assets, such as new hotel openings, refurbishing guest rooms, or installing the latest technology to increase revenue per available room (RevPAR).

For the hotel industry, efficient management of capital expenditures is crucial for increasing operational efficiency, retaining competitive advantage, and improving guest satisfaction.

However, capital expenditure management is challenging, especially if your approval process is still paper-based.

Whether it’s upgrading the hotel lobby or refurbishing kitchen facilities, managing the associated budgets, supplier quotes, business cases, vendor contracts, invoices, and tracking approved proposals manually on paper is inefficient and lacks visibility.

Solutions like eCapEx streamline the entire CapEx approval process from prioritising capital projects and setting budgets to request submission/approval and post-investment review.

eCapEx is built on top of Process Director by BP Logix. It offers the perfect balance of pre-built functionality and flexibility, with 80% of the solution already built and the remaining 20% configured to your organisation’s specific requirements. This means we are competitively priced and can deliver in weeks, not months. Moreover, you get peace of mind that your mission-critical application is built on a solid, well-supported framework.

Why choose eCapEx?

Eliminate manual processes

Manual CapEx approval processes involve paperwork, eMails, and spreadsheets, leading to delays, errors, inefficiencies, and less time focussed on guest experiences.

Automation can reduce paper, minimise risk, reduce administrative burden, and accelerate approval cycles.

Improved spend controls

eCapEx provides robust budgeting and forecasting capabilities, allowing companies to set spending limits, track expenditures, and identify cost-saving opportunities. This improves cost control throughout the project lifecycle for better financial returns and faster payback.

Better CapEx planning

As the focus on cost intensifies due to challenging market conditions, eCapEx supports rigorous evaluation of capital projects, allowing organisations to prioritise proposals that contribute directly to cash generation and cost reduction.

Enhanced compliance

A standardised CapEx approval tool and formalised capital expenditure policy and procedure will lead to process compliance across business units, departments, and geographies, minimising the risk of non-compliance, penalties, and project overruns.

Increase visibility

Increase visibility of capital expenditure requests, their status, and financial data with real-time tracking of CapEx across the whole organisation.

More informed decision making

Eliminate inconsistencies and disparate data with access to all relevant information (requests, business cases, justifications, comments) as well as reports and dashboards. This enables timely and more informed investment decisions, as everything is ready for review.

Significant cost savings

Cost savings from centralised visibility, tighter spend control, eradication of procurement overlap, improved utilisation of existing equipment/capital, and the ability to leverage bulk-buying power.

Professional services

Our professional services team are here to make your implementation as smooth as possible.

While the platform is incredibly intuitive, we know that many clients do not always have the time or resources to build the solution themselves.

At ePC, we have a team of experts available to support you with requirements gathering, demonstration/proof-of-concept, statement of work (SOW), system development, externally accessible prototypes, testing/user acceptance testing (UAT), and training/support.

Whether you prefer to build the system internally or need our professional services team to deliver a customised solution, we can help you automate CapEx workflows – without lengthy development cycles.

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4.7 / 5

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4.7 / 5

29 reviews

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4.5 / 5

40 reviews

Millennium Hotels and Resorts

Seeking to improve the controls around CapEx projects, Millennium Hotels and Resorts implement cloud-hosted CapEx approval software to manage their annual hotel CapEx budget.

Read their story

Aman Hotels

Aman Hotels is one of the world’s most pioneering lifestyle brands.

The company, with 35 hotels, resorts, and residence developments in 20 countries, have automated their worldwide request for approval (RFA) and CapEx approval process with eCapEx.

Automate hotel back office workflows with Process Director

Hoteliers (and the wider hospitality industry) are increasingly automating manual hotel back office functions like capital expenditure approval to improve hotel operations, reduce operating costs, and increase productivity.

From mergers and acquisitions to employee onboarding, the technology behind eCapEx (Process Director) can be quickly deployed to other hotel back office workflows within your hotel group, allowing you to reduce the load on your staff and multiply your return on investment many times over.

Invoice management

Supplier approval

Contract management

Purchase requisition

Employee onboarding and offboarding

Holiday approval

Expenses approval

Mergers and acquisitions

Risk management

Change management

Supply chain management

Health & Safety reporting

Asset management

New product approval

Inventory management

Ready to talk

Are you interested in automating manual, repetitive tasks in the back office so you can focus on more important tasks like improving the guest experience and growing revenue?

Get in touch to learn more about eCapEx and Process Director.