Create/import CapEx budgets for the financial period and assign them to business units and asset categories with mid-period revisions available.

Link requests to uploaded budgets.

Track actuals vs forecast and closely monitor the remaining budget in the period, including any unplanned deviations at the project level.

Outline the expected phasing of capital expenditures across the financial year for accurate cash flow forecasting.

Compare investments over multiple-year periods.

Get notified if your capital expenditure request will result in overspending and overruns.

Dynamically adapt approvals based on remaining budget status.

Carry forward and re-assign the remaining budget into the next financial period.

Re-allocate budgets for emergency requests.

Handle various payment types, including CapEx/OpEx, write-downs, disposals, multi-year leases, acquisitions, new hires, and legal settlements.

Manage all budget types, e.g. budgeted, unbudgeted, overrun/variance, and reassignment (to another business unit/department, etc.)

Eliminate spreadsheets and email approvals and create compelling business cases with standardised CapEx and OpEx request templates.

Show/hide questions, lock fields, add skip logic, set mandatory/optional fields, and pre-populate fields, all based on conditional rules.

Highlight invalid fields and automatically validate data on input and/or submission.

Auto-calculate amounts and prioritise projects based on IRR, NPV, payback period, EVA, RONA, and Hurdle rates.

Show figures in your local currency and global currency.

Automatic translation of capital expenditure approval form templates and user interfaces into your local language.

Upload attachments of any format to support the capital expenditure request.

Upload images to the request and display them as thumbnails to provide evidence.

Save partially completed request forms and submit them later when further information is available.

Lock down capital expenditure request and justification forms, with users no longer able to edit or modify the data.

Add quotes from potential vendors. Select a pre-approved vendor from the drop-down list or enter the supplier name, amount, notes, and reason for choosing the supplier.

Add additional rows as necessary (e.g., mandatory for three quotes).

Escalate urgent/emergency requests via a modified workflow for prompt review and approval.

Display the current budget position by business unit and category, showing the amount approved/available for the current period.

Highlight to the initiator/approver if the requested amount exceeds the remaining budget.

Show the estimated approval steps dependent on the business unit, asset category, amount, or any other fields and rules.

Add time-stamped notes to a capital expenditure request with the Q&As and comments visible to executives later in the approval chain.

Trigger highly configurable approval, rejection, and clarification workflows with conditions based on asset category, business unit, budgets, and authorisation limits.

Add data integration steps to ingest data from other systems or export data to onward ERP, procurement, or purchasing systems.

Run CapEx approval steps sequentially when you need to receive one approval before another.

Unlike traditional linear workflows that chain steps together sequentially, parallel workflows enable users to work on requests simultaneously, vastly reducing the overall time to approval.

Create separate forms and workflows, but link them together under one case.

From project ideation to post-investment review, the platform connects all phases of your capital project as standalone but interlinked workflows.

This ensures the investment meets predefined criteria before moving to the next stage gate.

Automatically alert users to new tasks with reminders/escalations based on inactivity and due dates.

Approvers can refer to the audit trail associated with a capital expenditure submission when approving a request or reviewing the archives.

Notifications can include approve/reject links while replies can be automatically processed for keywords. This allows participants to quickly complete tasks when out of the office/offline.

An iOS/Android mobile app is available.

You can build custom rules into your approval workflow.

Some examples include allowing the administrator to cancel an approved request, thereby returning the budget. Other scenarios include auto-cancelling clarification or rejection steps after two weeks, or purging rejected and unapproved requests over seven years old.

Configurable web workspaces are customised to different user roles and serve as the primary interface to the system.

Authorised users can initiate new workflows, view dashboards, search archived requests, collaborate with colleagues, and manage the system.

Configure and combine task lists, tabular data, and chart/graph widgets to display real-time metrics at the project level (and entire portfolio), including project status, cycle times, progress, and budget consumption.

This allows the initiator to monitor the status of pending/approved projects. At the same time, business leaders can track the CapEx budget by asset category/business unit/region/amount used (requested and/or approved).

The dashboards allow users to apply filters and drill down to display data for more in-depth insight.

You can then export data or schedule an automated report to be sent to colleagues at specific intervals.

Export data to pre-configured Excel templates for reporting and analysis or integrate with other line-of-business (LOB) or business intelligence (BI) applications.

Centralised control, security, and management of supporting documents, including justifications and risk assessments.

Collaborate with colleagues and simultaneously author/mark up documents, spreadsheets, and presentations.